This post is part of a series for game developers applying to the Canada Media Fund.
So far this series has mostly talked about different aspects of applying to the CMF for project funding. Today I want to talk about what happens after you’ve gotten a project accepted.
The (Not So Secret) Agent
When you submit an application to CMF, you are assigned an agent. That person is your go-between for the application, and my experience has been that they’re delightfully helpful. Every time I wasn’t sure about something, I could send a question to the CMF agent and they’d get back to me in a couple of days with helpful information.
Here’s an example: I didn’t have payroll set up for Perfect Minute when I was getting ready to start work for Conceptualization. Getting an employee agreement was going to cost me several hundred dollars and possibly a couple of weeks waiting on my lawyer for the agreement. I’d committed to a start date that came earlier than I could possibly get those details sorted out, and so I asked the agent if I could act as a contractor until I had my employment agreement figured out. They indicated that this was highly irregular and not recommended, but in the end they helped me figure out how to bridge that gap.
Maybe that doesn’t sound like much from the outside. But the contract you sign with CMF has a bunch of clauses that basically say if you do anything shady they’re going to pull your funding. That’s not unusual on its own – any business contract is likely to include language that allows either party to exit in certain circumstances – but if you’re not familiar with the other party, or if you’re relatively new to contracts at this level, it can add a lot of stress. Having someone to help you navigate is a big deal.
Program Phases
It’s also important to note that each CMF program is divided into two or more phases. For Conceptualization, the program has just the two phases – Phase I covers your initial estimated costs and plan, and Phase II is your final, actual costs and plan. There’s money riding on getting the documentation for each phase correct.
This gets more complicated when you’re doing one of the production programs; those use three or more phases, with a “beta” delivery in the late-middle part of the development schedule. It’s not so different from how publishers use milestones, but having dealt with a few milestones from both the dev trenches and the managerial towers, they’re tricky.
Things can change really fast in game development, and if what you deliver to someone for a milestone is not what they expected, you might forfeit an expected milestone payment. I haven’t had that experience with CMF, but I’ve had it in other circumstances, and it can be absolutely crushing. Project-killing, even.
It’s important, then, to communicate when changes happen. I asked for several schedule extensions during the course of our Conceptualization work, as it became obvious that certain assets just wouldn’t be ready, and as we realized that some of the early decisions we’d made weren’t working as well as we’d hoped, requiring significant rework and direction shifts. And to their credit, CMF accommodated. The agent eventually came back and said listen, you’ve committed to all documentation by July, so just make sure you’ve got it all in by then.
For me, July wasn’t really an option – I have a day job, after all, and I can’t indefinitely dedicate the 20+ hours a week I was spending over the last four months to a second job – but that took some pressure off all the same. We delivered our final docs a couple of weeks ago, and there’s been a little back and forth since then, but ultimately we were approved on Phase II.
About That Back and Forth
One of the things I personally was paranoid about when I was getting into the CMF’s orbit was my own lack of expertise in business. I was convinced that messing up documents and information would turn into an endless problem full of legal nightmares.
Nothing could have been further from the truth, however. Both during my applications and afterwards, I’ve been able to get detailed feedback on problems with my documents and information, submit amended versions, and see positive results.
I’m sure there’s a threshold below which the agent just can’t help, but thankfully ours was very ready to assist, and our documentation only needed a few changes to meet the requirements. It was encouraging to realize that this was how they do things.
Graduation
The other thing that I appreciated during all of this was that the CMF’s Experimental program portfolio is designed to feed forward. When you submit your final documentation for Conceptualization, for example, they ask if you’re applying for any other programs.
We are, of course. I’ve already talked about the application we submitted to the Innovation & Experimentation program, but it was nice to know that there’s a built-in way to tie the two together. I feel confident that what we submitted shows us in a good light. If we can put together what we did with $20,000, it’s natural to believe we could do a lot more with a larger investment.
I’m excited at the idea, though truth be told I have no idea where I’d come up with our 25% right now. I’d hoped to avail of traditional (debt) financing, but so far that’s coming up empty. There’s the possibility of a Kickstarter, but these days those require a level of readiness and polish that exceeds the grasp of the average unfunded developer who nonetheless has to pay mortgages and keep life and limb together.
Maybe we’ll figure it out. Given we don’t yet have a demo or an approved application, it’s somewhat moot at the moment. But it’s important to be prepared.
On that note…watch this space for news in the days and weeks to come. Our little Action-Painting-Strategy RPG still has some legs yet.
Featured Image
“Contracts” by NobMouse is licensed under CC BY 2.0.
